PURPOSE OF THE DIPLOMA IN MEDICAL OFFICE ADMINISTRATION

The Diploma in Medical Office Administration is designed to equip learners with the essential administrative, clerical, and communication skills required to function effectively in a healthcare environment. The programme prepares students to support day-to-day operations in medical practices, clinics, hospitals, and allied health facilities by developing competence in patient records management, appointment scheduling, basic medical terminology, billing processes, customer service, and the use of office technologies. Graduates are able to contribute to efficient, ethical, and patient-centred administrative workflows, thereby enhancing the overall quality of healthcare service delivery.

DURATION AND MODE OF STUDY

·          One (1) year, Full time or Distance

WHO SHOULD APPLY FOR THIS PROGRAM?

This programme is ideal for individuals who wish to build a career in the administrative and operational side of healthcare services. It is suitable for:

1.        Any candidate who have completed the Certificate in Medical Office Administration Level 4; or

2.        A Certificate in Medical Secretary Level 4; or

3.        A Certificate in Health Service Administration Level 4.

MINIMUM ADMISSION REQUIREMENTS

To be considered for admission, a candidate must possess one of the following qualifications:

• A Certificate in Medical Office Administration Level 4 or equivalent qualification in the related field obtained from a recognized and accredited institution; or
• A Certificate in Medical Secretary Level 4; a Certificate in Office Administration Level 4; or a Certificate in Secretarial Studies Level 4, or any other NQF Level 4 qualification in business or health administration disciplines.

MATERIAL REQUIREMENTS

Upon registration, you are expected to buy the following items:

1. Study guides
2. Practical work books (compulsory)
3. Uniform (trouser/skirt and top or Dress)
4. Black or navy blue, flat and closed shoes (PUMPS) 

FEES AND PAYMENT STRUCTURE

Payment method:

The upfront payment for all students, payable upon registration, includes: –

• Bank deposit only, no cash payments will be accepted at the office. Please provide the office with the bank deposit slip as proof of payment.
• Use your Student Number or Full Name as Reference on the bank deposit slip when you are making payments
• Application fee: N$ 200.00 (Non-refundable, Namibian students), N$ 300.00 (Non-refundable, Foreign students).
• Tuition fee: N$ 12,000.00, payable in cash or in monthly instalments
• Registration fee: N$ 500.00 (Non-refundable)
• Deposit: N$ 1,000.00, payable at registration and is deducted from tuition fee.
• Monthly instalment (N$ 1,000.00 /11 months = N$ 1,000.00): N$ 1,000.00 X 11 months.
• Twenty-five (25%) of the annual tuition payable upon registration – Local Students (registration fee plus deposit)
• Thirty-five (35%) of the annual tuition payable upon registration – Foreign Students (registration fee plus deposit)
• Note: Each student is required to pay a monthly instalment of 10% of the remaining balance after 25% deposit (Local Students) and 10% of the remaining balance after 35% deposit (Foreign Students).
• Fifty percent (50%) of the total course/ tuition fees to be paid before you can seat for mid-term examination.
• Hundred percent (100%) of the total tuition fee to be paid before you can seat for final examination.

• The uniform is N$ 650.00 (x1 shirt and 1 trouser, or skirt with the school logo embroidered on it), study guides/ study materials and practical registers are sold at the school. Should you want extra uniform, you are welcome to add more.
• Student card: N$ 170.00
• Practical registers/ Logbook: N$ 120.00